Administrative & Payroll Clerk

JOB DESCRIPTION

We are looking for a qualified Administrative & Payroll Clerk to assist in all activities regarding the management of payroll processing for clients. You will undertake a variety of tasks such as entering payroll information, calculating wages and making payments, as well as general office administrative duties. An excellent administrative & payroll clerk has great understanding of the concept of confidentiality. You will be experienced in entering data with attention to detail. The ideal candidate will be a thorough professional with good communication abilities. The goal is to carry out all payroll procedures with speed and accuracy. Training will be provided.

RESPONSIBILITIES

• General Office Administration (answering phones, client interaction, filing, etc)
• Manage compensation packages using payroll software (Sage, QuickBooks, or other relevant payroll software)
• Collect and verify timekeeping information
• Calculate pay according to hours worked
• Calculate bonuses and commissions when appropriate
• Manage and calculate taxes and deductions
• Initiate periodical payments timely either by preparing and administering checks or making direct deposits through a bank payment system.
• Issues statements and invoices and maintain records
• Update paper and electronic payroll record by entering adjustments on pay rates, employee status changes, etc.
• Accuracy and timely records control
• Answer questions regarding payroll with clients
• Investigate and resolve any discrepancies in payroll
• Prepare and submit reports with payroll information (monthly, quarterly and annually)
• General Bookkeeping

REQUIREMENTS

• Associates Degree or equivalent work experience; BS/BA in accounting/business administration is a plus, willing to train the right candidate
• Proven experience as a payroll clerk a plus
• Familiarity with general accounting principles
• Experience in data collection, entry and reporting with great attention to detail and confidentiality.
• Knowledge of relevant policies, and regulations
• Computer savvy with working knowledge of relevant software (Sage or QuickBooks)
• Outstanding organizational and time management skills
• Excellent communication abilities with aptitude in problem-solving

BENEFITS

• 401(k) / 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off

Job Type: Full-Time

Schedule: 8 hour shift

Education: Associate (preferred)

Preferred Experience:

• QuickBooks: 1 year
• Bookkeeping: 1 year

Work Location: Jerseyville, IL