Administrative Assistant

Job Description

Provide administrative support to Scheffel Boyle clients, partners, and professional staff within our firm. Interface with internal and external parties with respect to highly sensitive issues on behalf of management. Working with a diverse group of internal staff and external customers at all levels of the firm. Exercising independent judgement to plan, organize, and prioritize workload. Ideal for someone who is dependable, people orientated, and detail orientated.

This position is a permanent Full-time or Part-time position (minimum 24 hours a week) with opportunity for overtime during tax season (January through April) at our Edwardsville, IL location. Benefits will only be offered at 30+ hours of work per week.

Primary Client and Administrative Duties and Responsibilities

• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Schedule and coordinate staff and other meetings
• Sort and distribute mail
• Prepare communications, such as memos, emails, invoices, reports, and other correspondence
• Write and edit document from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Manage accounts and perform bookkeeping
• Work independently and together within a team
• Assemble tax returns and financial statements
• Other miscellaneous duties

Administrative and Client Qualifications

• High School Diploma, Advanced education a plus
• 2+ years prior experience supporting professionals preferred
• Excellent interpersonal skills with ability to handle confidential information and situation discreetly
• Excellent oral and written communication skills, professional phone skills, organized, self-starter, with a sense of urgency, able to set priorities and meet deadlines, able to multitask, carefully proof own work and others with great attention to detail.
• Ability to provide excellent customer service, both internal and external
• Demonstrate tact, poise, and diplomacy
• Strong knowledge of Microsoft office (Word, Excel, Outlook)
• Strong initiative and ability to work as part of an administrative team
• Excellent time management skills and project management skills

Job Type: Full-time or Part-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Weekend availability

Ability to commute/relocate:

• Edwardsville, IL 62025: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person